Workflows & Automations Agency

n8n, Make, custom code by volume, not by fashion.

Uclic is a B2B automation agency: we make your operations run on their own, with n8n, Make or custom code depending on your volume, never on fashion. Workflows are delivered turnkey, documented and built to hold the load. For SMBs, mid-market companies and scale-ups that want to grow without stacking hires.

5-10 turnkey workflows delivered100k+ ops/month supported (self-hosted n8n)10 days for audit + tool recommendation + roadmap
ANSSI
Santévet
Gusella Bakker
Le Monde
Agicap
CodinGame
Deepki
10 Workflows & Automations sub-services

10 sub-services to go from Excel spreadsheets to an industrialized workflow, with no hidden costs.

From auditing your existing setup to production monitoring, each sub-service can be activated standalone or packaged into the turnkey Build plan. Tools explicitly named: n8n, Make, Zapier, Pipedream, Inngest, Trigger.dev, Python (FastAPI + Celery), TypeScript (Next.js + Bull).

What we do differently in workflows & automations

Why build workflows with Uclic rather than anywhere else?

B2B automation in 2026 is not a choice you leave to chance. Zapier costs exploding past 5,000 ops/month, no-code connectors being shut down, business logic outgrowing click-based tools, observability and retry requirements: we choose the tool by volume, we deliver idempotency and monitoring, and you keep the code.

Drag to compare

Sarah B.
Sarah B.
Head of Marketing
7 yrs exp · solo · multi-hats
Thomas L.
Thomas L.
Founder · CEO
Has to make every marketing call
no 2026 workflows method
Hugo M.
Hugo M.
Junior ops
6 months of XP
Junior in-house
Zapier only
Lina K.
Lina K.
Marketing ops
1 year of XP
Junior in-house
Basic Make
Marc T.
Marc T.
Freelance dev
Generalist
Freelance
Ad-hoc Python scripts
Léa O.
Léa O.
Spreadsheets everywhere
Junior
In-house
Excel + macros
Critical workflow
CRM sync via Zapier with no retries
Broken · duplicates + lost operations
Missing configuration
No monitoring
quote-only Zapier billingduplicates in prodno-code lock-in
Wladimir Delcros
Wladimir Delcros
Growth Strategist & Tech orchestration
Ex-Head of Growth · Codingame & Muzzo
Alexis Christine-Amara
Alexis Christine-Amara
Business Operations & Automation Strategy
Ex-Head of Sales · CodinGame · Co-founder
n8n + custom code + monitoring · 1 squad
Sofia P.
Sofia P.
TypeScript + Inngest/Trigger.dev
Next.jsInngestTrigger.dev
Fullstack dev
Custom apps
AI tool routing
Recommends Zapier/Make/n8n/code by volume
ClaudeTCO cost
In production
24/7
AI idempotency
Generates idempotency keys + retries
ClaudeRedis
In production
24/7
AI monitoring
Failure alerts + auto runbook
SentrySlack
In production
24/7
AI code review
Python/TS review of critical workflows
ClaudeLinter
In production
24/7
Right tool for the right volumeIdempotency + monitoringCode stays with the client
Typical automation agency
Uclic workflows 2026
Our workflows & automations method

Audit, architecture, team, execution. A proven 90-day framework.

From auditing existing flows to running in production, 6 structured, repeatable steps. Built for 2026 constraints: tool selection by volume, mandatory idempotence, structured monitoring, and client-owned code.

Audit workflows·Volumes · frictions · stack
6 processes · 12k ops/month
ChannelStatusMarketYouOpportunity
Client onboarding<5 min47 min manualauto n8n
Sync HubSpot ↔ Stripe<1 minZapier 30 min lagcustom code
Weekly reportingautoManual ExcelMake + Slack
Lead scoringMLstatic rulesdynamic scoring
CRM duplicates0 duplicates12% duplicatesfuzzy match
Tool reco by volume · 4 quick winsexec deliverable
Tool reco·12 months · volume vs cost
K€ ops
Zapier+184
Make+160
n8n self-hosted+80
Channel architecture·Martech stack
validated mix
Selected channelsvalidated mix
API RESTWebhooksCron / ScheduleEventsAI tasks
Integrated stack
Self-hosted
n8n
Windmill
Temporal
iPaaS / no-code
Make
Zapier
Workato
Event-driven
Inngest
Trigger.dev
Hookdeck
Hosting & CI/CD
Docker
GitHub Actions
Dokploy
Centralized data governance · unified dashboardlive
agent.ts·uclic / growth-stack
main
outbound.tsschema.sqlTS
explorer
agents/
outbound.ts
scoring.ts
tracker.tsx
schema.sql
package.json
README.md
1// AI agent | outbound orchestrator
2import { Anthropic } from "@anthropic-ai/sdk";
3import { scoreLead } from "./scoring";
4
5export async function runOutbound(leads: Lead[]) {
6 const client = new Anthropic();
7 const scored = await Promise.all(
8 leads.map(l => scoreLead(l))
9 );
10 const top = scored.filter(s => s.score > 0.7);
11 // Generate personalized messages
12 return top.map(l => buildMessage(l));
13}
14
15// Cron: 06:00 UTC daily
16schedule("0 6 * * *", runOutbound);
no errorsmainUTF-8TypeScript
Versioned code · mandatory review · passing CIship weekly
Monitoring workflows·Observability · SLA · errors
live
Active workflows
42+12
Executions / day
8.4k+38%
Success rate
98.6%+1.2pts
p95 latency
1.2s-0.4s
12-month traffic+486%
n8n + alerting synced 1 min agoauto-refresh
Run automations·10 ops criteria
7/10
70% passed0 in progress · 3 to do
Monitoring n8n executionsOK
Alerting failed > 5/hOK
Exponential retry + DLQOK
Idempotence keys testedOK
Cost monitoring (cred. APIs)80%
Documentation flows12 flows
Backup workflows JSONauto
Rate limiter per tierOK
v2 evolution plan (Inngest)pending
7 / 10 items passed | 7/10 validated: Inngest migration in progressready
Benchmark12 mois roadmap
Step 01 / 06Audit of existing workflows & mapping
  1. W11 week
    1 week· Step 1

    We start with an inventory of existing Zapier/Make/n8n/script automations, measure monthly volume per workflow, and identify duplicates, single points of failure, and hidden costs. Mapping of data flows between CRM, ERP, database, and third-party APIs.

    • Zapier/Make/n8n inventory
    • Monthly volumes measured
    • Hidden costs identified
    • Flow mapping
    Deliverable· Full audit + flow mapping + prioritized workflow list
  2. 02
  3. 03
  4. 04
  5. 05
  6. 06
Pricing

B2B workflows & automations agency pricing: quote-based audit → quote-based Build & Run.

A workflow audit to assess your current automations, recommend the right tools for your volume, and calculate your total cost of ownership over 12 months. Start with a turnkey build, or go straight to Build & Run support: operations, monitoring, and enhancements included.

Diagnostic

Audit

No commitment
0€

We review your 3 pillars (Inbound, Outbound, AI & Dev) and deliver a costed set of recommendations.

  • Inbound, Outbound, AI & Dev auditAnalysis of your acquisition channels (SEO, Ads, Content), your outbound prospecting and your AI/automation stack.
  • Score across the 3 pillarsA /100 score per pillar: Inbound (demand capture), Outbound (prospecting) and AI & Dev (industrialization).
  • High-impact quick wins
  • Costed, prioritized roadmap
Get my diagnostic
Diagnostic

Workflow Audit

from
Custom quote

Audit of your current workflows + tool recommendation by volume + prioritized roadmap. You leave with a costed action plan.

  • Inventory of existing workflowsAll Zapier/Make/n8n/Python scripts in place, with measured monthly volumes and associated costs.
  • Data flow mappingSchema across CRM, ERP, database, and third-party APIs. Identification of duplicates and single points of failure.
  • Costed tool recommendationZapier/Make/n8n/custom code decision per workflow, with a 12-month total cost of ownership comparison.
  • ICE-prioritized roadmapList of workflows to build or rebuild, prioritized by business impact and ease of execution.
  • 60-min walkthrough + shared Notion deliverable
Start with Workflow Audit
Most pickedBuild

Turnkey Build

from
Custom quote

5 to 10 turnkey workflows delivered in 4 to 6 weeks. Idempotency, retries, monitoring, and documentation included.

  • 5-10 workflows deliveredDepending on complexity and the number of APIs integrated. ICE prioritization done together at kickoff.
  • Self-hosted n8n infrastructure or custom codeCoolify/Dokploy + Hetzner, or a Git repo + CI/CD for Python/TypeScript code. Vault secrets included.
  • Idempotency + exponential retriesIdempotency key stored in the database, retries at 1s/2s/4s/8s/16s with jitter, dead letter queue + Slack alert after 5 failures.
  • Grafana + Sentry + Slack monitoringDashboard covering success rate, p50/p95/p99 latency, volumes, failures. Real-time Slack alerts.
  • Notion documentation + runbooksDiagram for each workflow, environment variables, a runbook for every critical workflow (symptoms, diagnosis, corrective actions).
  • Internal team training2 hours of training so your team can add and maintain simple workflows on their own.
Start with Turnkey Build
Operations

Build & Run

from
Custom quote

Design + operations + monitoring + enhancements. Business-hours on-call, 2-4 workflows added per month, twice-monthly steering meeting.

  • Continuous design + build2 to 4 workflows added per month as needed, with idempotency, retries, and monitoring included.
  • Business-hours operationsMonday-Friday 9:00-19:00, incidents handled within 4 hours, Slack/PagerDuty escalation when needed.
  • Continuous Grafana + Sentry monitoringReal-time dashboards, proactive alerts on drift (error rate, latency, volumes), monthly review.
  • Proactive cost optimizationSwitch from Zapier to n8n when volume crosses the threshold, refactor to custom code when business logic outgrows no-code.
  • Twice-monthly 30-min steering meetingKPIs, new workflows to prioritize, optimizations to make, up-to-date flow mapping.
  • Code and infra on your sideNo lock-in: your Git, credentials in your vault, n8n server on your VPS or cloud.
Start with Build & Run

See the detail of all our plans or find out who we are.

Case studies

SMEs, mid-market and B2B SaaS scale-ups | every case comes with raw numbers, real context and what we actually did.

They follow our work

Growth and automation expertise followed by B2B leaders.

Founders, executives and growth leads publicly react to our analysis and methods on LinkedIn. Each card opens the original conversation.

Interesting. Personally, I did the opposite in a way. That said, I always keep the code to create APIs that will be used by n8n. So in the end it's a mix of both. I also think it depends on what you want to do in the long term. On the other hand, one thing is certain: if you want total flexibility, knowing how to code is important. (I include vibe coding)
Thomas G.
Thomas G.
Automation & AI Agent
Completely agree ! The era of "just good enough" is over. In a saturated market, it's essential to stand out from day one. An MVP certainly needs to be viable and minimal, but that doesn't mean it has to be a stripped-down version of the final vision. Investing in a quality user experience from the start can significantly accelerate acquisition
Romain A.
Romain A.
Digital Marketing Project Manager
incredible, I just gave it a directory with hundreds of software I want to scrape (across about ten pages in total). Fully autonomously, it retrieved everything and ran a google search for each software to find the url of the LinkedIn company page. All of that with just 1 single 3-line prompt and zero errors! Thanks for the reco!
Simon B.
Simon B.
Sales
I've been in the biz for 20+ years. Code was always the missing piece for me as an SEO. But I've got some solid knowledge. That said, vibe coding opened up other doors for me — just huge ones. Today I've gotten into React, Vite, Node, Python, and I code whatever I need. 😍
Cyril G.
Cyril G.
SEO Consultant for PROs (since 2004)
Incredible! AI is truly becoming an accelerator for automating web tasks, freeing up time and daring to take on new projects. For anyone interested in dropshipping, automation and e-commerce, it's a real revolution.
Nicolas D.
Nicolas D.
Senior SEO & Founder @ Athlé Expliqué
Thank you for this very informative share. It's impressive to see the growing number of developers and how dominant young people are in this sector. It really shows how essential technology and development are for our future.
Géraud L.
Géraud L.
AI Entrepreneur & Personal Coach for Founders and Leaders
Interesting! This paves the way for the future (potentially huge) market of AI SEO. Companies and people who position themselves on it quickly and effectively will have a definite competitive advantage over the others.
Maxime H.
Maxime H.
I turn your innovation and entrepreneurship programs into concrete success
I love this kind of hack Wladimir 🙏🏻 Do you have any hacks on the student email part? I was thinking of buying a .school domain name, making a mini landing page for a fake school, generating an email. Because .edu is out of reach 😅
Victor D.
Victor D.
🧿 Head of Growth @Poiscaille (​>14M€/ARR)
Great, thanks for the tip! I just tested it and it's Veo 2 that's offered in the student plan on the US site (which is indeed free for 12 months). That said, there is indeed access to Veo 3 (in a limited version) :)
Anais S.
Anais S.
Digital Growth Expert ⚙️ SEO + CRM + Automation
This kind of tool truly changes the game by automating complex tasks with incredible simplicity. A new era is setting in where AI becomes a truly ultra-efficient personal assistant
Matthieu S.
Matthieu S.
CEO Mindsales - I generate 8 to 33 meetings/month for you - 📩 DM me “Setter” to lea
Interesting. Personally, I did the opposite in a way. That said, I always keep the code to create APIs that will be used by n8n. So in the end it's a mix of both. I also think it depends on what you want to do in the long term. On the other hand, one thing is certain: if you want total flexibility, knowing how to code is important. (I include vibe coding)
Thomas G.
Thomas G.
Automation & AI Agent
Completely agree ! The era of "just good enough" is over. In a saturated market, it's essential to stand out from day one. An MVP certainly needs to be viable and minimal, but that doesn't mean it has to be a stripped-down version of the final vision. Investing in a quality user experience from the start can significantly accelerate acquisition
Romain A.
Romain A.
Digital Marketing Project Manager
incredible, I just gave it a directory with hundreds of software I want to scrape (across about ten pages in total). Fully autonomously, it retrieved everything and ran a google search for each software to find the url of the LinkedIn company page. All of that with just 1 single 3-line prompt and zero errors! Thanks for the reco!
Simon B.
Simon B.
Sales
I've been in the biz for 20+ years. Code was always the missing piece for me as an SEO. But I've got some solid knowledge. That said, vibe coding opened up other doors for me — just huge ones. Today I've gotten into React, Vite, Node, Python, and I code whatever I need. 😍
Cyril G.
Cyril G.
SEO Consultant for PROs (since 2004)
Incredible! AI is truly becoming an accelerator for automating web tasks, freeing up time and daring to take on new projects. For anyone interested in dropshipping, automation and e-commerce, it's a real revolution.
Nicolas D.
Nicolas D.
Senior SEO & Founder @ Athlé Expliqué
Thank you for this very informative share. It's impressive to see the growing number of developers and how dominant young people are in this sector. It really shows how essential technology and development are for our future.
Géraud L.
Géraud L.
AI Entrepreneur & Personal Coach for Founders and Leaders
Interesting! This paves the way for the future (potentially huge) market of AI SEO. Companies and people who position themselves on it quickly and effectively will have a definite competitive advantage over the others.
Maxime H.
Maxime H.
I turn your innovation and entrepreneurship programs into concrete success
I love this kind of hack Wladimir 🙏🏻 Do you have any hacks on the student email part? I was thinking of buying a .school domain name, making a mini landing page for a fake school, generating an email. Because .edu is out of reach 😅
Victor D.
Victor D.
🧿 Head of Growth @Poiscaille (​>14M€/ARR)
Great, thanks for the tip! I just tested it and it's Veo 2 that's offered in the student plan on the US site (which is indeed free for 12 months). That said, there is indeed access to Veo 3 (in a limited version) :)
Anais S.
Anais S.
Digital Growth Expert ⚙️ SEO + CRM + Automation
This kind of tool truly changes the game by automating complex tasks with incredible simplicity. A new era is setting in where AI becomes a truly ultra-efficient personal assistant
Matthieu S.
Matthieu S.
CEO Mindsales - I generate 8 to 33 meetings/month for you - 📩 DM me “Setter” to lea
4 years, still number 1 in the rankings despite all the bosses who came after you. Delcros will remain the undisputed master and pioneer, always one step ahead of the market. 👏
Alexandre B.
Alexandre B.
B2B SaaS Messaging
Finally an interesting take. N8N is great for understanding a workflow, it's very graphic, very visual, but if you want to do slightly more elaborate stuff, code is way better.
Christophe R.
Christophe R.
Web developer // nextjs :: node :: adonis :: astrojs :: directus and more...
While everyone fights to master algos they only half understand, other channels remain wide open. And strangely enough, no one seems interested in them.
Fatou G.
Fatou G.
We SCALE your business thanks to a MultiChannel client acquisition strategy and u
I really like this thinking. No-code has its uses for testing or moving fast, but it's true that code lets you take things to the next level. Thanks for sharing 🙌
Federica I.
Federica I.
Full-Stack Developer
Interesting to see this shift from no-code to code. Your thinking makes it clear that the tool matters less than the end goal: automating, optimizing, generating value.
Yohann G.
Yohann G.
🎯 Head of Development & Admissions
A recent study revealed that 75% of employees are passive candidates. Your approach seems in line with this reality.
Tinwai F.
Tinwai F.
CMO
Absolutely agree, recruitment is an art, it requires a genuine understanding of candidates' aspirations.
Christian F.
Christian F.
We boost the Marketing & Sales performance of your B2B company 👉 Scalezia.co
Indeed, we shouldn't confuse the two, thanks for shedding light on the differences Wladimir Delcros 😁
Alexandre S.
Alexandre S.
CEO at Twaino
I completely agree, the value is intrinsic. If you don't see it, no one else will.
Alex H.
Alex H.
Ex-CEO & Head of Sales & Growth - MaaS, Smart City & Mobility data Pioneer
So true. Clients who truly appreciate you will be willing to pay what you're worth.
Marion F.
Marion F.
Business Developer
4 years, still number 1 in the rankings despite all the bosses who came after you. Delcros will remain the undisputed master and pioneer, always one step ahead of the market. 👏
Alexandre B.
Alexandre B.
B2B SaaS Messaging
Finally an interesting take. N8N is great for understanding a workflow, it's very graphic, very visual, but if you want to do slightly more elaborate stuff, code is way better.
Christophe R.
Christophe R.
Web developer // nextjs :: node :: adonis :: astrojs :: directus and more...
While everyone fights to master algos they only half understand, other channels remain wide open. And strangely enough, no one seems interested in them.
Fatou G.
Fatou G.
We SCALE your business thanks to a MultiChannel client acquisition strategy and u
I really like this thinking. No-code has its uses for testing or moving fast, but it's true that code lets you take things to the next level. Thanks for sharing 🙌
Federica I.
Federica I.
Full-Stack Developer
Interesting to see this shift from no-code to code. Your thinking makes it clear that the tool matters less than the end goal: automating, optimizing, generating value.
Yohann G.
Yohann G.
🎯 Head of Development & Admissions
A recent study revealed that 75% of employees are passive candidates. Your approach seems in line with this reality.
Tinwai F.
Tinwai F.
CMO
Absolutely agree, recruitment is an art, it requires a genuine understanding of candidates' aspirations.
Christian F.
Christian F.
We boost the Marketing & Sales performance of your B2B company 👉 Scalezia.co
Indeed, we shouldn't confuse the two, thanks for shedding light on the differences Wladimir Delcros 😁
Alexandre S.
Alexandre S.
CEO at Twaino
I completely agree, the value is intrinsic. If you don't see it, no one else will.
Alex H.
Alex H.
Ex-CEO & Head of Sales & Growth - MaaS, Smart City & Mobility data Pioneer
So true. Clients who truly appreciate you will be willing to pay what you're worth.
Marion F.
Marion F.
Business Developer
Active across France

Our B2B workflows & automations agency operates across France

100 % remote-first with a twice-monthly video steering committee: serving SME, mid-market and B2B SaaS scale-up clients in Paris, Lyon, Bordeaux, Marseille, Lille, Nantes, Toulouse, Strasbourg, and beyond (Genève, Bruxelles).

FAQ

B2B workflows & automations agency FAQ: tools, volumes, monitoring, pricing

Everything to know before starting a workflows engagement with Uclic: audit, tool choice by volume, self-hosted n8n, idempotency, retry and results within 90 days.

What is an automation agency (n8n, Make)?
An automation agency designs and runs the workflows that keep your operations moving without human intervention: tool synchronization, data enrichment, follow-ups, reporting. The choice of tool depends on volume: Make for simple cases, self-hosted n8n for serious volumes, custom code when needed. At Uclic, every workflow is delivered documented, monitored, and transferable to your teams.
How many workflows can you build in a month?
With the Build plan (quote-based), we deliver 5 to 10 workflows turnkey in 4 to 6 weeks: depending on complexity, the number of APIs integrated, and criticality (idempotence, retries, monitoring). A simple Zapier-style workflow (1 trigger + 2-3 actions) takes 0.5 to 1 day; an n8n workflow with branching and conditional calls takes 1 to 3 days; a critical custom-code workflow (Python + Celery, transactions, queues) takes 3 to 8 days including tests. With the Build & Run plan (quote-based), we add an average of 2 to 4 workflows per month depending on needs, with continuous operations and monitoring.
Why self-hosted n8n instead of Zapier?
Three reasons: (1) Cost: beyond 5,000 ops/month, Zapier costs 73 to quote-based depending on volume; self-hosted n8n runs on a Hetzner VPS at quote-based pricing with unlimited usage. (2) Data control: your credentials, logs, and data never leave your infrastructure (GDPR, sovereignty, trade secrets). (3) Complex business logic: n8n lets you write JavaScript in Code nodes, build reusable sub-workflows, and add custom nodes (npm). Limitations of self-hosted n8n: you have to maintain the infrastructure (Docker, Postgres, backups), handle updates, and some SaaS connectors are less polished than on Zapier. That's why we deploy via Coolify or Dokploy on Hetzner: it cuts maintenance down to 30 min/month.
How do you monitor workflows in production?
Four mandatory layers: (1) Structured logs (JSON) written to stdout, aggregated into Loki or Datadog. (2) Metrics for volume, latency, and success rate per workflow, exposed in Prometheus or pushed to Grafana Cloud. (3) Alerts via Slack or PagerDuty on critical failure, error rate > 1%, latency > SLA. (4) Runbook documented in Notion or Confluence for every critical workflow: symptoms, diagnosis, corrective actions. On the Build & Run plan, we add Sentry for custom-code exceptions and Uptime Kuma for n8n server availability. A Grafana or Looker Studio dashboard with read-only access for your teams.
What happens if Zapier shuts down a connector?
A real risk: in 2024, Zapier shut down several connectors (Notion API v1, legacy Mailchimp). If a critical workflow depends on one, you start from scratch and lose productivity. Three safeguards: (1) Favor self-hosted n8n or code-first Pipedream, which expose the raw HTTP API if the official connector disappears: you take back control with a few lines of code. (2) Version and document every workflow (JSON export in Git) so you can migrate quickly. (3) Identify critical workflows (payments, CRM sync, invoicing) and move them out of mainstream no-code as soon as they pass a certain criticality threshold. That's typically the point where we switch to custom Python/TypeScript code.
Custom code vs no-code: where's the tipping point?
Five signals it's time to switch from no-code to custom code: (1) Volume > 50,000 ops/month with no-code costs > a custom quote. (2) Business logic exceeding 15-20 nodes in Make/n8n: it becomes unreadable and impossible to test. (3) Need for ACID transactions or exponential retry on multi-API calls (payments, invoicing). (4) Fine-grained observability required (Sentry, Datadog distributed traces): no-code doesn't expose the required logging level. (5) Automated testing required (CI/CD, code review, staging environment): incompatible with a click-built no-code workflow. Stack we deploy in custom code: Python + FastAPI + Celery + Redis or TypeScript + Next.js API routes + Inngest/Trigger.dev. Hosting on Vercel, Cloudflare Workers or AWS Lambda depending on criticality.
What tools do you actually use?
Tools named, not hidden: n8n self-hosted (Docker via Coolify or Dokploy on Hetzner/Scaleway/AWS) for high-volume workflows. Make.com for complex no-code scenarios with rich connectors. Zapier for simple workflows < 500 ops/month. Pipedream for code-first, event-driven workflows. Cloud Functions (Vercel, Cloudflare Workers, AWS Lambda) for serverless. For custom code: Python (FastAPI + Celery + Redis), TypeScript (Next.js API routes, Inngest, Trigger.dev, Bull). Monitoring: Grafana, Looker Studio, Datadog, Sentry, Uptime Kuma. No agency should hide its tools: you keep the code, the credentials and the infra.
What are the rates for a workflows &amp; automations engagement?
Three offerings, fully transparent: Audit, quoted: diagnosis of current workflows, tool recommendation by volume, 12-month total cost of ownership comparison, ICE-prioritized roadmap. Build, quoted: turnkey delivery of 5 to 10 workflows, Notion documentation, monitoring set up, training for your team. Build & Run, quoted excl. VAT: design + operations + monitoring + enhancements, business-hours on-call, 2-4 workflows added per month, twice-monthly steering meeting. Initial 3-month commitment, then monthly and cancellable with 30 days' notice. No hidden margin on licenses (Zapier, Make, n8n Cloud): you pay the vendor directly.
What infrastructure do you host self-hosted n8n on?
Three options depending on your constraint: (1) Low-cost VPS: Hetzner (5-on-quote, Germany/Finland, GDPR-friendly) or Scaleway (10-on-quote, France), deployed via Coolify or Dokploy (open-source PaaS that simplifies management). (2) Client infrastructure: we deploy on your existing AWS, GCP or Azure, in line with your security policies (VPC, IAM, secrets in a vault). (3) Managed Kubernetes for very high volumes (> 500,000 ops/month) or multi-zone high availability. Standard stack: n8n + Postgres + Redis, automatic daily backups, Uptime Kuma monitoring, monthly updates tested in staging before production.
How do you guarantee idempotency and retries?
Four techniques applied systematically to critical workflows: (1) Idempotency key: every operation carries a unique key stored in the database; if the workflow replays, we detect the duplicate and skip it. (2) Exponential retry: 1s, 2s, 4s, 8s, 16s with jitter; after 5 failures, we push to a dead letter queue with a Slack alert. (3) Transactions: when touching multiple systems (Stripe + HubSpot + Postgres), we apply the saga pattern with compensation or buffer in a Redis queue before commit. (4) Structured logs + traces: every workflow carries a correlation_id that lets you trace an execution end to end. In n8n, we use the Error Trigger + Wait + If nodes; in custom Python code, we use Celery + Redis or Temporal for durable state management.
What's the reporting frequency, and what do we track?
Real-time Grafana or Looker Studio dashboard on pipeline metrics: operations volume per workflow, success rate, p50/p95/p99 latency, failures by error category, cost per workflow (if Zapier/Make), n8n instance availability. Twice-monthly 30-min steering meeting on the KPIs, the new workflows to prioritize and the optimizations to make. Quarterly review: ROI of time saved vs costs, opportunities to switch from no-code → custom code, up-to-date mapping of flows. All accounts on read-only access for your teams: we hide nothing, you keep the code and the credentials.
Wladimir DelcrosBy Wladimir Delcros, Head of Growth · Updated on July 23, 2026
Last step

You do not need more channels.
You need someone flying the plane.

Free audit · 48hSee the Uclic deck

FreeResults in 48hNo commitment

06 17 12 54 284.9Google4.96Sortlist4.3Trustpilot40+ B2B clients