Automatisation Outlook avec n8n : envoi de résumés quotidiens
Ce workflow n8n a pour objectif d'automatiser l'envoi de résumés quotidiens par email via Microsoft Outlook. Idéal pour les équipes marketing ou de gestion de projet, il permet de centraliser les informations clés et de les partager facilement avec les membres de l'équipe. En utilisant ce workflow, les utilisateurs peuvent s'assurer que toutes les parties prenantes sont informées des dernières mises à jour sans avoir à rédiger manuellement des rapports. Le processus commence par un déclencheur planifié qui active le workflow à une heure définie. Ensuite, il récupère les abonnés à partir d'un fichier Excel, ce qui permet de cibler les bonnes personnes. Les catégories de contenu sont ensuite extraites et traitées à l'aide d'OpenAI pour générer des résumés pertinents. Les informations sont ensuite agrégées et formatées en HTML avant d'être envoyées par email. Ce workflow réduit considérablement le temps passé à compiler des rapports et minimise les erreurs humaines, tout en garantissant une communication fluide et efficace au sein de l'équipe. En adoptant cette automatisation n8n, les entreprises peuvent améliorer leur productivité et assurer un suivi constant des projets.
Workflow n8n Microsoft Outlook, email marketing, productivité : vue d'ensemble
Schéma des nœuds et connexions de ce workflow n8n, généré à partir du JSON n8n.
Workflow n8n Microsoft Outlook, email marketing, productivité : détail des nœuds
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"meta": {
"instanceId": "408f9fb9940c3cb18ffdef0e0150fe342d6e655c3a9fac21f0f644e8bedabcd9",
"templateCredsSetupCompleted": true
},
"nodes": [
{
"id": "c3a9ba81-3a7e-4afe-be8b-cf482cbb88c2",
"name": "Schedule Trigger",
"type": "n8n-nodes-base.scheduleTrigger",
"position": [
-1040,
-540
],
"parameters": {
"rule": {
"interval": [
{
"triggerAtHour": 6
}
]
}
},
"typeVersion": 1.2
},
{
"id": "f63d035c-5a7b-4cf4-8730-5fa7dff6f94b",
"name": "Get Subscribers",
"type": "n8n-nodes-base.microsoftExcel",
"position": [
-860,
-540
],
"parameters": {
"options": {},
"resource": "worksheet",
"workbook": {
"__rl": true,
"mode": "id",
"value": "="
},
"operation": "readRows",
"worksheet": {
"__rl": true,
"mode": "id",
"value": "="
}
},
"credentials": {
"microsoftExcelOAuth2Api": {
"id": "56tIUYYVARBe9gfX",
"name": "Microsoft Excel account"
}
},
"typeVersion": 2.1
},
{
"id": "e93aa8de-5c68-4a01-ae60-beb141e0a430",
"name": "Get Unique Categories",
"type": "n8n-nodes-base.set",
"position": [
-400,
-160
],
"parameters": {
"options": {},
"assignments": {
"assignments": [
{
"id": "fe138128-50d5-469f-8c0b-0af8c873f198",
"name": "categories",
"type": "array",
"value": "={{ $input.all().flatMap(item => item.json.categories).unique() }}"
}
]
}
},
"executeOnce": true,
"typeVersion": 3.4
},
{
"id": "a874ae4e-d67e-4019-9e5c-03ea677468ae",
"name": "OpenAI Chat Model",
"type": "@n8n/n8n-nodes-langchain.lmChatOpenAi",
"position": [
760,
80
],
"parameters": {
"model": {
"__rl": true,
"mode": "list",
"value": "gpt-4o-mini"
},
"options": {}
},
"credentials": {
"openAiApi": {
"id": "8gccIjcuf3gvaoEr",
"name": "OpenAi account"
}
},
"typeVersion": 1.2
},
{
"id": "bc9c7578-3b6f-45fb-9f93-94637774d125",
"name": "Aggregate",
"type": "n8n-nodes-base.aggregate",
"position": [
1180,
40
],
"parameters": {
"options": {},
"aggregate": "aggregateAllItemData"
},
"typeVersion": 1
},
{
"id": "ae83c9e2-a267-463c-a606-b4d101f93f92",
"name": "Collect Fields",
"type": "n8n-nodes-base.set",
"position": [
980,
-60
],
"parameters": {
"options": {},
"assignments": {
"assignments": [
{
"id": "4a266505-4b88-41cf-bf22-f38c705c27e5",
"name": "workflow_id",
"type": "number",
"value": "={{ $('Workflows to Items').item.json.workflow.id }}"
},
{
"id": "df3348e2-b6ec-4c38-a146-c38be9b830bc",
"name": "workflow_name",
"type": "string",
"value": "={{ $('Workflows to Items').item.json.workflow.name }}"
},
{
"id": "b4646059-748f-407a-b829-d6605d5ab683",
"name": "workflow_desc",
"type": "string",
"value": "={{ $json.response.text }}"
},
{
"id": "eac0d9ab-9445-4bc2-9e64-160fe44b9ace",
"name": "workflow_created_at",
"type": "string",
"value": "={{ $('Workflows to Items').item.json.workflow.createdAt }}"
},
{
"id": "24a3c0cb-224c-4ce6-b59e-38b10ab2c02f",
"name": "author_id",
"type": "number",
"value": "={{ $('Workflows to Items').item.json.workflow.user.id }}"
},
{
"id": "a2b8a52f-be72-484c-aa86-582b73be1859",
"name": "author_name",
"type": "string",
"value": "={{ $('Workflows to Items').item.json.workflow.user.name }}"
},
{
"id": "ae735511-8c7c-4bef-b6ac-cfe3d4b87b4f",
"name": "author_username",
"type": "string",
"value": "={{ $('Workflows to Items').item.json.workflow.user.username }}"
},
{
"id": "2dc1f59f-a854-4322-85df-c5998f782dcd",
"name": "category",
"type": "string",
"value": "={{ $('For Each Category').item.json.category }}"
}
]
}
},
"typeVersion": 3.4
},
{
"id": "8ca1ea7e-9098-4e82-919b-ba98ae7d7574",
"name": "Categories to Items",
"type": "n8n-nodes-base.splitOut",
"position": [
-220,
-160
],
"parameters": {
"options": {
"destinationFieldName": "category"
},
"fieldToSplitOut": "categories"
},
"typeVersion": 1
},
{
"id": "eb6d74b8-f1ed-4ab2-8c5f-7e6c6361b055",
"name": "For Each Category",
"type": "n8n-nodes-base.splitInBatches",
"position": [
320,
-160
],
"parameters": {
"options": {}
},
"typeVersion": 3
},
{
"id": "8640ffac-9df6-4154-bcd5-dfa90c3843d4",
"name": "Workflows to Items",
"type": "n8n-nodes-base.splitOut",
"position": [
500,
-60
],
"parameters": {
"options": {
"destinationFieldName": "workflow"
},
"fieldToSplitOut": "workflows"
},
"typeVersion": 1
},
{
"id": "4456a43b-df26-4bb8-a62d-b9f05eff4479",
"name": "Workflow Summarizer",
"type": "@n8n/n8n-nodes-langchain.chainLlm",
"position": [
660,
-60
],
"parameters": {
"text": "=## Description\n```\n{{ $json.workflow.description.replaceAll('#', '') }}\n```",
"messages": {
"messageValues": [
{
"message": "=You have received a description of a n8n template from the official template gallery. Your task is to summarize the description into one or two sentences. The summary should loosely follow the structure of:\n* identify the goal of the template\n* describe the method or approached implemented\n* highlight which important n8n nodes were used\n\neg. \"Obtain real-time crypto market insights using an AI-powered workflow with CoinMarketCap APIs through Telegram\""
}
]
},
"promptType": "define"
},
"typeVersion": 1.5
},
{
"id": "5f4a5921-c954-4523-8925-90401d8dbf22",
"name": "Merge",
"type": "n8n-nodes-base.merge",
"position": [
660,
-460
],
"parameters": {
"mode": "chooseBranch"
},
"typeVersion": 3.1
},
{
"id": "f95fb28c-875c-4105-aa83-9fea257ea440",
"name": "Fetch Latest 10 per Category",
"type": "n8n-nodes-base.httpRequest",
"position": [
-40,
-160
],
"parameters": {
"url": "=https://n8n.io/api/product-api/workflows/search",
"options": {},
"sendQuery": true,
"queryParameters": {
"parameters": [
{
"name": "category",
"value": "={{$json.category }}"
},
{
"name": "rows",
"value": "10"
},
{
"name": "sort",
"value": "createdAt:desc"
},
{
"name": "page",
"value": "1"
}
]
}
},
"typeVersion": 4.2
},
{
"id": "4dda6cbc-e53f-452d-b257-df9ef18abd75",
"name": "No Operation, do nothing",
"type": "n8n-nodes-base.noOp",
"position": [
1560,
-460
],
"parameters": {},
"typeVersion": 1
},
{
"id": "881337d8-3ca8-43d2-931f-9cfec16cc367",
"name": "Get Relevant Workflows",
"type": "n8n-nodes-base.set",
"position": [
1380,
-280
],
"parameters": {
"options": {},
"assignments": {
"assignments": [
{
"id": "fbd0ad94-e5aa-4082-81f5-d7b2e08dfbcf",
"name": "workflows",
"type": "array",
"value": "={{\n$json.categories\n .flatMap(cat =>\n $('Flatten Workflows').first().json.workflows.filter(item => item.category === cat)\n )\n}}"
}
]
}
},
"typeVersion": 3.4
},
{
"id": "b3ad0e26-e495-4dae-bfdd-f65961178acc",
"name": "Flatten Workflows",
"type": "n8n-nodes-base.set",
"position": [
500,
-280
],
"parameters": {
"options": {},
"assignments": {
"assignments": [
{
"id": "17a82dd9-3fcf-44d9-b5da-bf89a1f53d59",
"name": "workflows",
"type": "array",
"value": "={{\n$input.all().flatMap(item => item.json.data)\n}}"
}
]
}
},
"executeOnce": true,
"typeVersion": 3.4
},
{
"id": "05f72731-f8b0-4d8f-ba78-66ef8fbaf059",
"name": "Remove Already Seen",
"type": "n8n-nodes-base.removeDuplicates",
"position": [
1740,
-280
],
"parameters": {
"options": {},
"operation": "removeItemsSeenInPreviousExecutions",
"dedupeValue": "={{ $('For Each Subscriber').item.json.name.toSnakeCase() }}_{{ $json.workflow_id }}"
},
"typeVersion": 2
},
{
"id": "3904d2a2-9a95-4e11-883e-b2e88c6a884f",
"name": "Workflow to Items",
"type": "n8n-nodes-base.splitOut",
"position": [
1560,
-280
],
"parameters": {
"options": {},
"fieldToSplitOut": "workflows"
},
"typeVersion": 1
},
{
"id": "d416dee7-df0f-4579-a25f-6baed16453e8",
"name": "Combine Workflows",
"type": "n8n-nodes-base.aggregate",
"position": [
1920,
-280
],
"parameters": {
"options": {},
"aggregate": "aggregateAllItemData"
},
"typeVersion": 1
},
{
"id": "3797dd21-3144-47e8-9359-841b97073001",
"name": "Has New Workflows?",
"type": "n8n-nodes-base.if",
"position": [
1380,
-600
],
"parameters": {
"options": {},
"conditions": {
"options": {
"version": 2,
"leftValue": "",
"caseSensitive": true,
"typeValidation": "strict"
},
"combinator": "and",
"conditions": [
{
"id": "08403b2a-4ae6-4cf5-aa88-cc49441e3c56",
"operator": {
"type": "array",
"operation": "lengthGt",
"rightType": "number"
},
"leftValue": "={{ $json.data }}",
"rightValue": 0
}
]
}
},
"typeVersion": 2.2
},
{
"id": "0cd6ce35-c083-4db6-bc87-9d21e70a3bab",
"name": "With User Reference",
"type": "n8n-nodes-base.set",
"position": [
2100,
-280
],
"parameters": {
"options": {},
"assignments": {
"assignments": [
{
"id": "d69921eb-b518-4614-af63-e67a521ee373",
"name": "name",
"type": "string",
"value": "={{ $('For Each Subscriber').item.json.name }}"
},
{
"id": "01ee6e0a-9d03-42f6-ad46-68b9df861679",
"name": "email",
"type": "string",
"value": "={{ $('For Each Subscriber').item.json.email }}"
},
{
"id": "5263e512-1b24-43c8-9033-6547dab2811b",
"name": "categories",
"type": "array",
"value": "={{ $('For Each Subscriber').item.json.categories }}"
}
]
},
"includeOtherFields": true
},
"typeVersion": 3.4
},
{
"id": "b3a616c7-615f-49ff-8e6f-530324a98be4",
"name": "Generate HTML Template",
"type": "n8n-nodes-base.html",
"position": [
1740,
-720
],
"parameters": {
"html": "<h1>New Workflows for {{ $now.format('DD') }}</h1>\n{{\n$json.categories\n .filter(cat =>\n $json.data.filter(item => item.category === cat).length > 0\n )\n .map(category => `\n <h2>${category.toSentenceCase()}</h2>\n <ul>\n ${$json.data\n .filter(workflow => workflow.category === category)\n .map(workflow => `\n <li>\n <a href=\"https://n8n.io/workflows/${workflow.workflow_id}\">\n <h3>${workflow.workflow_name}</h3>\n </a>\n <p>\n by\n <a href=\"https://n8n.io/creators/${workflow.author_username}\">\n ${workflow.author_name}\n </a>\n ·\n created on ${DateTime.fromISO(workflow.workflow_created_at).toFormat('DD')}\n </p>\n <p>${workflow.workflow_desc}</p>\n </li>\n `).join('\\n')}\n </ul>\n `)\n .join('\\n')\n}}"
},
"typeVersion": 1.2
},
{
"id": "0c9865c7-9352-4fda-a943-34c8f524de6c",
"name": "Parse Rows",
"type": "n8n-nodes-base.set",
"position": [
-660,
-540
],
"parameters": {
"options": {},
"assignments": {
"assignments": [
{
"id": "d89dfc07-3c1f-4fbc-9a52-3748797a4840",
"name": "name",
"type": "string",
"value": "={{ $json.name }}"
},
{
"id": "c622ceca-2e6d-4bab-bb08-235f704c7e2f",
"name": "email",
"type": "string",
"value": "={{ $json.email }}"
},
{
"id": "9fca8e33-330a-4e4d-b461-251cd7e5c620",
"name": "categories",
"type": "array",
"value": "={{ $json.categories.split(',') }}"
}
]
}
},
"typeVersion": 3.4
},
{
"id": "f5fbd7f2-65e5-4dd7-8e43-38a8a99e3321",
"name": "Send Daily Digest",
"type": "n8n-nodes-base.microsoftOutlook",
"position": [
1920,
-720
],
"webhookId": "8cd83f97-1e5f-4280-9a9d-26d1ee05c45e",
"parameters": {
"subject": "=New Workflows for {{ $now.format('DD') }}",
"bodyContent": "={{\n$json.html\n .replaceAll('\\n', '')\n .replaceAll(' ', '')\n .trim()\n}}",
"toRecipients": "={{ $('Has New Workflows?').item.json.email }}",
"additionalFields": {
"from": "=no-reply <no-reply@example.com>",
"replyTo": "=no-reply <no-reply@example.com>",
"bodyContentType": "html"
}
},
"credentials": {
"microsoftOutlookOAuth2Api": {
"id": "EWg6sbhPKcM5y3Mr",
"name": "Microsoft Outlook account"
}
},
"typeVersion": 2
},
{
"id": "e81ba3a0-e3f6-4231-8870-8ef03edf41e1",
"name": "Append Category",
"type": "n8n-nodes-base.set",
"position": [
140,
-160
],
"parameters": {
"options": {},
"assignments": {
"assignments": [
{
"id": "b965dee8-f3b5-419b-b39a-79bf2b7d04c1",
"name": "category",
"type": "string",
"value": "={{ $('Categories to Items').item.json.category }}"
}
]
},
"includeOtherFields": true
},
"typeVersion": 3.4
},
{
"id": "e1c2c743-a560-47e8-b906-a2e8fd17622f",
"name": "Sticky Note",
"type": "n8n-nodes-base.stickyNote",
"position": [
-1060,
-740
],
"parameters": {
"color": 7,
"width": 440,
"content": "## 1. Get Subscribers from Excel\n[Learn more about the Excel node](https://docs.n8n.io/integrations/builtin/app-nodes/n8n-nodes-base.microsoftexcel)\n\nExcel can be an easy way to store a simple list of subscribers who will receive our daily digest. We can also specify only the categories they are interested in."
},
"typeVersion": 1
},
{
"id": "e10a23be-2af7-4b92-9b5f-df855e6ee349",
"name": "Sticky Note1",
"type": "n8n-nodes-base.stickyNote",
"position": [
-400,
-420
],
"parameters": {
"color": 7,
"width": 620,
"height": 220,
"content": "## 2. Fetch Latest Templates from n8n\n[Learn more about the HTTP Request node](https://docs.n8n.io/integrations/builtin/core-nodes/n8n-nodes-base.httprequest)\n\nUsing the HTTP request node, we can call the n8n.io template search API to the latest published templates. However, to save on resources, we only want to fetch from categories relevant to our subscribers. To do so:\n1) We only want to fetch latest templates from unique categories amongst all subscribers\n2) Do this fetching once to later reference for all subscribers"
},
"typeVersion": 1
},
{
"id": "0ee0b2ca-0247-4471-a6f5-920fd8e67f96",
"name": "Sticky Note2",
"type": "n8n-nodes-base.stickyNote",
"position": [
500,
260
],
"parameters": {
"color": 7,
"width": 580,
"height": 180,
"content": "## 3. Generate AI Summary For Each Template\n[Read more about the Basic LLM node](https://docs.n8n.io/integrations/builtin/cluster-nodes/root-nodes/n8n-nodes-langchain.chainllm)\n\nWhen building our email digest, we'd rather have a shortened and summarized version of each template's description for easier scanning and reading. We can use AI to accomplish this and merge it with the template object."
},
"typeVersion": 1
},
{
"id": "ab234694-2878-440b-aeb5-37573ebe517e",
"name": "Sticky Note3",
"type": "n8n-nodes-base.stickyNote",
"position": [
1680,
-60
],
"parameters": {
"color": 7,
"width": 580,
"height": 200,
"content": "## 4. Filter Relevant Templates for Subscriber\n[Read more about the Split Out node](https://docs.n8n.io/integrations/builtin/core-nodes/n8n-nodes-base.splitout)\n\nFor each subscriber, we want to filter out our freshly collected n8n.io templates by the categories relevant to the subscriber as defined in the Excel sheet. A \"Remove duplicates\" node can be used to keep track of duplicate templates - as templates can have more than one category and appear twice!"
},
"typeVersion": 1
},
{
"id": "460a8b3d-c125-41c3-95c5-afdfe63c7561",
"name": "Sticky Note4",
"type": "n8n-nodes-base.stickyNote",
"position": [
1740,
-960
],
"parameters": {
"color": 7,
"width": 580,
"height": 200,
"content": "## 5. Generate Daily Digest and Send Via Outlook\n[Read more about the Outlook node](https://docs.n8n.io/integrations/builtin/app-nodes/n8n-nodes-base.microsoftoutlook)\n\nFinally, we can construct our digest's content using the HTML node and customise it by subscriber as necessary. The Outlook node is then used to send the digest to the subscriber."
},
"typeVersion": 1
},
{
"id": "c79a2775-6276-41df-a9f0-64017e88a8c7",
"name": "Sticky Note5",
"type": "n8n-nodes-base.stickyNote",
"position": [
-500,
0
],
"parameters": {
"color": 5,
"width": 200,
"height": 120,
"content": "### Execute Once\nThis node has been set to execute once rather than for each subscriber."
},
"typeVersion": 1
},
{
"id": "5290822e-b63b-4b73-8511-6a12e2387656",
"name": "Sticky Note6",
"type": "n8n-nodes-base.stickyNote",
"position": [
-940,
-360
],
"parameters": {
"color": 5,
"width": 280,
"height": 120,
"content": "### Columns\n- name *(text)*\n- email *(text)*\n- categories *(text, comma-delimited)*"
},
"typeVersion": 1
},
{
"id": "56acbd11-7fa5-44b8-b031-fcdeb6e44839",
"name": "For Each Subscriber",
"type": "n8n-nodes-base.splitInBatches",
"position": [
1180,
-460
],
"parameters": {
"options": {}
},
"typeVersion": 3
},
{
"id": "6aef7efc-1bc7-4a1d-b0cb-459484b3d179",
"name": "Sticky Note7",
"type": "n8n-nodes-base.stickyNote",
"position": [
-1600,
-1400
],
"parameters": {
"width": 500,
"height": 1000,
"content": "## Try It Out!\n### This n8n template builds a newsletter (\"daily digest\") delivery service which pulls and summarises the latest n8n.io template in select categories defined by subscribers.\n\nIt's scheduled to run once a day and sends the newsletter directly to subscriber via a nicely formatted email. If you've had trouble keeping up with the latest and greatest templates beign published daily, this workflow can save you a lot of time!\n\n### How it works\n* A scheduled trigger pulls a list of subscribers (email and category preferences) from an Excel workbook.\n* We work out unique categories amongst all subscribers and only fetch the latest n8n website templates from these categories to save on resources and optimise the number of API calls we make.\n* The fetched templates are summarised via AI to produce a short description which is more suitable for our email format.\n* For each subscriber, we filter and collect only the templates relevant to their category preferences (as defined in the Excel) and ensure that duplicate templates or those which have been \"seen before\" are omitted.\n* A HTML node is then used to generate the email newsletter. HTML emails are the perfect format since we can add links back to the template.\n* Finally, we use the Outlook node to send the email digest to the subscriber.\n\n### How to use\n* Populate your Excel sheet with 3 columns: name, email and categories. Categories is a comma-delimited list of categories which match the n8n template website. The available categories are AI, SecOps, Sales, IT Ops, Marketing, Engineering, DevOps, Building Blocks, Design, Finance, HR, Other, Product and Support.\n* To subscribe a new user, simply add their email to the Excel sheet with at least one category.\n* To unsubscribe a user, remove them from the sheet.\n* If you're not interested in paid templates, you may want to filter them out after fetching them.\n\n### Need Help?\nJoin the [Discord](https://discord.com/invite/XPKeKXeB7d) or ask in the [Forum](https://community.n8n.io/)!"
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}Workflow n8n Microsoft Outlook, email marketing, productivité : pour qui est ce workflow ?
Ce workflow s'adresse aux équipes marketing, aux chefs de projet et aux responsables de la communication au sein des PME et grandes entreprises. Il est conçu pour des utilisateurs ayant un niveau technique intermédiaire, souhaitant optimiser leur gestion de l'information et améliorer la collaboration au sein de leur équipe.
Workflow n8n Microsoft Outlook, email marketing, productivité : problème résolu
Ce workflow résout le problème de la communication inefficace et du manque de visibilité sur les projets en automatisant l'envoi de résumés quotidiens. Il élimine les frustrations liées à la rédaction manuelle de rapports et réduit le risque d'erreurs dans la transmission des informations. Les utilisateurs bénéficient d'une meilleure organisation et d'une communication plus fluide, ce qui leur permet de se concentrer sur des tâches à plus forte valeur ajoutée.
Workflow n8n Microsoft Outlook, email marketing, productivité : étapes du workflow
Étape 1 : Le workflow est déclenché par un événement planifié.
- Étape 1 : Il récupère les abonnés à partir d'un fichier Excel.
- Étape 2 : Les catégories de contenu sont extraites et traitées.
- Étape 3 : OpenAI génère des résumés à partir des informations collectées.
- Étape 4 : Les données sont agrégées et formatées en HTML.
- Étape 5 : Un email est envoyé via Microsoft Outlook aux abonnés avec le contenu résumé.
Workflow n8n Microsoft Outlook, email marketing, productivité : guide de personnalisation
Pour personnaliser ce workflow, il est possible de modifier l'URL du fichier Excel pour pointer vers votre propre document contenant les abonnés. Vous pouvez également ajuster le modèle de résumé généré par OpenAI en modifiant les paramètres de l'API. Pensez à adapter le sujet et le contenu de l'email dans le nœud d'envoi Outlook pour qu'ils correspondent à votre style de communication. Enfin, vous pouvez ajouter des filtres ou des conditions supplémentaires pour affiner les destinataires ou le contenu envoyé.